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SAFE Finance & Administration Specialist

Posted on | Rabu, 29 Februari 2012 | No Comments

SCOPE OF WORK FINANCE AND ADMINISTRATION SPECIALIST 

BACKGROUND
The Strategies Against Flu Emergence (SAFE) is a three-year program (March 15, 2011 – March 14, 2014) funded by the United States Agency for International Development (USAID) based in Jakarta and implemented by Development Alternatives, Inc. (DAI). 

OBJECTIVE
The Finance and Administration Specialist will supervise accounting and administrative staff and ensure that all DAI and USAID policies and procedures are implemented by project staff. 

TASKS
Finance:
• Monitor project budget and preparing financial reports, review grant proposals and oversee grant management, including reviewing grant agreements, subcontractor task orders and purchase orders to ensure USAID compliance;
• Submit contractual documents to USAID for approval;
• Prepare and review all payment requests and associated documentations; 
• Calculate staff salaries, income tax and Jamostek for DAI local staff;
• Submit withholding tax, Jamostek to tax consultant on monthly basis;
• Check and review expenses through petty cash and maintain it on impress basis;
• Check and review funds requests from contracts and procurement staff;
• Prepare Wire Request and submit to home office;
• Check bank statement on daily basis and prepare bank reconciliation on monthly basis;
• Liaison with the Citibank regarding daily transactions and recording these transactions in a tracking log;
• Review Field Accounting Reports (FAS) prepared by finance assistant to ensure transactions are correctly coded and make any changes if necessary; upload FAS onto Oracle on schedule;
• Facilitate repayment by staff for personal use of office phones; 
• Assist SAFE project staff in organizing events related to project activities;
• Other duties as assigned by Senior Finance, Procurement and Grants Manager that are consistent with the overall focus of the assignment.

Administration:
• Supervise the receptionist, office Assistant, procurement and administrative assistant, finance assistant, and driver;
• Ensure documents required on the Record Map are filed;
• Maintain personnel files;
• Liaise with building management on all administrative matters;
• Ensure immigration documents of expatriate staff are correct and current;
• Complete administrative tasks associated with the recruitment of local staff;
• Ensure a receptionist is on duty during all office hours; 
• Other duties as assigned that are consistent with the overall focus of the assignment

Qualifications:
• Degree in Accounting/Finance
• Knowledge of USAID contracts and grants regulations
• Minimum of 5 years experience in related field
• Excellent English and Bahasa communications skills

**Please send your CV and cover letter to saferecruitment@ dai.com no later than Thursday, 9 March 2012**

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